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Block Grant for Medium-Duty and Heavy-Duty Zero-Emission Vehicle Refueling Infrastructure Incentive Projects

Grant to a California Nonprofit Technology Entity for
Incentive Schemes to Implement Refueling Stations

Agency Type:


Funding Source:

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California Energy Commission (CEC)

Conf. Date:


Deadline Date:

10/16/20 5:00 PM Receipt


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Grant to a California nonprofit technology entity for incentive schemes to design and implement refueling stations. The grant recipient will be responsible for identifying various medium and heavy-duty (MD/HD) zero-emission vehicle (ZEV) refueling infrastructure incentive projects throughout California and implementing those incentive projects for MD/HD ZEV infrastructure installations.

Project Requirements:

  1. Identify MD/HD ZEV refueling infrastructure incentive projects
  2. Develop simple and user-friendly application documents for each MD/HD ZEV refueling infrastructure incentive project.
  3. Develop an outreach and advertisement plan for each approved MD/HD ZEV infrastructure incentive project tailored to target markets and areas, supported by education and outreach materials appropriate for potentially affected residents, in the languages needed for the targeted markets and areas, to educate on the potential future impacts of the project. 
  4. Conduct outreach in accordance with CAM approved outreach and advertisement plan to maximize participation by the targeted markets and areas.
  5. Engage regional community-based organizations (CBOs), community leaders, California Native American Tribes, and potentially affected local residents in the planning process of incentive projects and education on the benefits of ZEV transportation. With regional organizations, determine if a community needs assessment is warranted and develop an appropriate scope.
  6. Develop user-friendly, public access webpages 
  7. Conduct an annual technical advisory workshop, in partnership with the CEC, to identify the fueling needs of the zero-emission MD/HD industry. This workshop shall include an assessment of EV charging and hydrogen refueling standards and interoperability.
  8. Collect (through surveys, webinars, or other means), and submit to the CEC upon request, data on individual incentive recipients including, at a minimum: incentive recipient information, incentive recipient experiences, and motivations for incentive recipients to participate in MD/HD ZEV charging and refueling infrastructure incentive project.
  9. Develop a plan to implement internal control processes and documentation standards to minimize errors, fraud, waste, and abuse.
  10. Develop processes and procedures to ensure incentive payments are processed and paid within 30 calendar days of receipt of a complete and valid request for incentive funds.
  11. Develop processes and procedures to allow interested third parties (other than the CEC) to provide funding for MD/HD ZEV refueling infrastructure incentive projects. Established processes and procedures must allow these third parties to contribute to the project efficiently.
  12. Establish, maintain, and submit incentive project records to the CEC, including but not limited to financial records, incentive payment documentation (e.g., completed incentive request forms, photographs of installed chargers or hydrogen refueling equipment, and other appropriate documentation to confirm compliance with project requirements), problems/issues experienced, and how identified problems/issues were resolved.
  13. Establish separate accounts and implement procedures to separately accept, track, disburse, and report on funding from sources other than the CEC.
For more information on project requirements, see pages 11-13 of the grant solicitation in the Supporting Documents section below.

GrantWatch ID#:

GrantWatch ID#: 191524

Estimated Total Program Funding:


Number of Grants:

The CEC will recommend one award to the highest ranking Applicant according to the final overall application score, subject to the terms of this solicitation.

Estimated Size of Grant:

Up to 7 percent of funds are available under the resulting agreement for administrative costs to implement the block grant incentive project(s).

Term of Contract:

All work must be scheduled for completion by no later than March 31, 2026.

Additional Eligibility Criteria:

This solicitation is open to all not-for-profit technology entities with a physical office in California. For the purpose of this solicitation, a not-for-profit technology entity is defined as an entity filing as and operating under the Internal Revenue Service’s requirements of a 501(c)(3) corporation and organized to advance transportation technologies. The Applicant does not need to have its company headquarters in California, but it must have at least one existing physical office within the State of California (State).

Costs incurred prior to a fully executed agreement resulting from this solicitation are not eligible for reimbursement from the CEC.

To view a list of unallowable costs, see page 17 of the grant solicitation in the Supporting Documents section below.

Pre-proposal Conference:

There will be one Pre-Application Workshop. Participation in this workshop is optional but encouraged. The Pre-Application Workshop will be held remotely through Zoom, which is the CEC’s online meeting service, at the date, time, and location listed below. Please call (916) 654-4381 or refer to the CEC's website at to confirm the date and time.

August 11, 2020
1:30 PM
Remote Access Only

Remote access is available by computer or phone via Zoom. Please be aware that the Zoom meeting will be recorded.

To join this workshop, go to Zoom at You may also access the workshop by going to the Zoom webpage at and enter the unique meeting ID and password below:

Meeting Number: 939 9794 7840
Meeting Password: 518147
Topic: GFO-20-603 Pre-Application Workshop - MD/HD Block Grant

Telephone Access Only:
Call (888) 853-5257 or (888) 475-4499 (toll free). When prompted, enter the unique meeting ID number above. To comment over the telephone, dial *9 to “raise your hand” and *6 to mute/unmute your phone line.

Pre-Application Workshop page:

Pre-Application Information:

Key Activities and Dates:
Solicitation Release: July 27, 2020
Pre-Application Workshop: August 11, 2020
Deadline for Written Questions: August 25, 2020, 5:00 PM
Anticipated Distribution of Questions/Answers: September 16, 2020
Deadline to Submit Applications: October 16, 2020, 5:00 PM
Anticipated Notice of Proposed Awards Posting: December 2020
Anticipated CEC Business Meeting: February 2021

Applicants are only eligible to submit one application under this solicitation.

Questions may be asked at the Pre-Application Workshop, and questions may be submitted in writing via electronic mail and by FAX. However, all questions must be received by 5:00 pm on the date listed above.

Question and answer sets will be emailed to all parties who attended the Pre-Application Workshop and provided their contact information. The questions and answers will also be posted on the CEC's website at

All corporations, limited liability companies (LLCs), limited partnerships (LPs) and limited liability partnerships (LLPs) that conduct intrastate business in California are required to be registered and in good standing with the California Secretary of State prior to its project being recommended for approval at a CEC Business Meeting. If not currently registered with the California Secretary of State, Applicants are encouraged to contact the Secretary of State’s Office as soon as possible to avoid potential delays in beginning the proposed project(s) (should the application be successful). For more information, contact the Secretary of State’s Office via its website at Sole proprietors using a fictitious business name must be registered with the appropriate county and provide evidence of registration to the CEC prior to their project being recommended for approval at a CEC Business Meeting.

The preferred method of delivery for this solicitation is the CEC’s Grant Solicitation System.

Applications submitted in hard copy must be delivered via U.S. Mail, FedEx, or UPS to the CEC’s Contracts, Grants and Loans Office during normal business hours and prior to the date and time specified in this solicitation. In-Person application drop-offs will not be accepted. Applications received after the specified date and time are considered late and will not be accepted.

There is no need to submit a hard copy of an application that is submitted through the Grant Solicitation System.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Methods for Delivery:

1. Electronic Submission through the Grant Solicitation System

The preferred method of delivery for this solicitation is the CEC’s Grant Solicitation System, available at

2. Hard Copy Submittals

Due to COVID-19, application hard copies will only be accepted via U.S. Mail, FedEx, or UPS.

For assistance with problems or questions about joining or attending the Zoom meeting, please call Zoom Technical Support at (888) 799-9666 ext. 2, or you may contact the CEC’s Public Advisor’s Office at, or (800) 822-6228.

During the solicitation process, questions of clarification about this solicitation must be directed to the Commission Agreement Officer (CAO) listed below:

Kevyn Piper, Commission Agreement Officer
California Energy Commission
1516 Ninth Street, MS-18
Sacramento, California 95814
Telephone: (916) 654-4845
FAX: (916) 654-4423

Funding or Pin Number:


URL for Full Text (RFP):

Geographic Focus:

USA: California

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