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Grants to California Nonprofits for Community Events in Eligible Locations

ELIGIBILITY:

Geographic Focus

USA: California: San Jose

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Festival, Parade and Celebration (FPC) Grants

City of San Jose - Office of Cultural Affairs (OCA)


Agency: Local

GrantWatch ID #167215

Grant Description

Grants of up to $5,000 to California nonprofit organizations to hold community events in eligible locations. Applicants must attend or view a pre-application workshop prior to applying. Funding is intended to support a range of cultural opportunities that benefit both residents and visitors, and that encourage economic growth and cultural enrichment of the local community. Funds may be used for public festivals, parades, and celebrations in the city of San Jose.

The City of San José provides a limited number of Festival, Parade & Celebration Grant (FPC) awards each year in order to:

  • Expand access for all City residents to a wide range of cultural experiences in the form of community festivals, parades and celebrations;
  • Enhance San Jose’s overall cultural environment;
  • Support San Jose’s economic vitality; and
  • Increase the City’s visibility and reputation as a desirable destination for visitors.

Historically, FPC awards have supported a wide variety of parades, arts festivals, festivals celebrating cultural heritage relevant to San Jose residents, and other events that celebrate a community, a neighborhood or a shared cultural interest. These events are often held in public spaces and are always open to the entire public. Many FPC-supported events have free attendance, although some have fee-based admission to some parts of or the entire event.

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Eligibility:

  • Others (see text field entitled "Additional Eligibility Criteria" for clarification)

Additional Eligibility Criteria:

Applications that are complete and submitted by the deadline will be accepted from organizations that meet the following conditions:
- One-year history of successful events programming in San Jose at the time of application;
- Designated as a 501(c) not-for-profit or public benefit corporation in good standing;
▪ If your organization is not a 501(c) you may use a fiscal sponsor/receiver, but they will need to apply on your behalf and the event may not be a for-profit event and/or primarily a fundraiser.
- Organization’s event is not conducted primarily to convey a religious message nor advocate a political position; and
- Organization a) is not a division/department within the City of San José; and b) will not fund the event with a take pART Grant from the City of San José.

Organizations that meet the following criteria, in addition to the criteria noted above, are eligible to submit a two-year application that covers both the FY 2023-2024 and FY 2024-2025 cycles:
• Have received FPC or other OCA grant awards in the past three consecutive funding cycles for the proposed event; and
• Have met the requirements of any current and previous grants administered by the Office of Cultural Affairs.

Ineligible:

Grants must not be used for a previous year's operating deficit, administrative costs, or other organizational costs unrelated to production of the event or for any capital equipment purchases. No part of the grant shall be used to promote or inhibit religion nor for any political advocacy.

Pre-proposal Conference:

Pre-application workshop: Monday, December 5, 2022 from 5:30 PM - 7:00 PM

Register in advance for the Grant Workshop here: https://sanjoseca.zoom.us/webinar/register/WN_5wDGR0EWQDCJELQHusqE-A

Applicants are required to attend the appropriate pre-application workshop or review the recorded workshop before applying. A recording of the FY 2023-2024 Festival, Parade and Celebration pre-application workshop will be posted within a day of the workshop session for review by those that cannot attend the Zoom session.

Pre-Application Information:

Application Deadline: January 25, 2023 by 5:00 PM PST. Applicants are strongly encouraged to submit their applications early - no later than 7 days prior to the deadline - to give themselves ample time to resolve any unexpected issues.

Grant Applications will open for submissions on WebGrants immediately following the pre-application workshop.

Applicants are encouraged to attend the Grant Review Panel meeting, tentatively scheduled to meet during regular business hours on Thursday and Friday, March 16-17, 2023. Each organization is invited to make a brief oral presentation to the Review Panel regarding their grant application. Such presentations are optional.

New users must register before using WebGrants. You will receive a response via email confirming your registration. The average time for registration to be complete is three (3) business days.

First-time applicants are encouraged to consult with the program staff well in advance of the application deadline if they have any questions about any requirements of the FPC Program.

Only one FPC application is allowed per organization. Applicants can not submit multiple applications for multiple events and may only apply for a single event. More than one application per organization is allowed only if that organization is applying as a fiscal sponsor/receiver for another organization.

The Grant Workshop was held on Monday, December 5, 2022 and the workshop video recording can be viewed online via Zoom: https://sanjoseca.zoom.us/rec/share/XtVXuZripwa6dFsOF6K3jxQQC-9M-wGUyHUYYNgslv4EWugArgKm8IbLDY_QGhX9.A4wOQ8GflORqMzbM

Additional Funding Information:

Estimated Size of Grant:

▪ Must not exceed 50 percent of the proposed event’s expenses and, due to limited funds, grant awards will usually be significantly less.
▪ Must be a minimum of $2,500, which means that an event must have expenses of at least $5,000 to be eligible.
▪ Regardless of proposed event budget expenses, must be between $2,500 and $5,000 if the proposed event has not been produced in the last five years.

Term of Contract:

One-Year and Two-Year application options.
- One-Year: Organization’s event takes place during July 1, 2023 – June 30, 2024
- Two-year: Covers both the FY 2023-2024 and FY 2024-2025 cycles

Contact Information:

Apply Online https://grants.sanjoseca.gov/index.do

For questions regarding to the Festival, Parade and Celebration Grant guidelines, please call or email:
Sr. Arts Program Manager Beth Tobey
beth.tobey@sanjoseca.gov or call
(408) 793-4347

San Jose City Hall
Office of Cultural Affairs
200 E. Santa Clara St., 12th Floor
San Jose, Ca 95113-1905

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