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After School Education and Safety (ASES) Program

Grants to California Nonprofits, Schools, and
Agencies for K-9 Extended-Day Programming

Agency Type:

State

Funding Source:

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California Department of Education (CDE) - Expanded Learning Division

Deadline Date:

01/22/20 4:00 PM Receipt

Description:

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Grants to California school districts, charter schools, county offices of education, and eligible special needs schools for after-school enrichment programming for students in kindergarten through grade 9. Funding is intended for collaborations between schools and communities that offer literacy, academic enrichment, and safe, constructive alternatives for K-9 students.

Funding is designed to maintain existing before and after school program funding; and provide eligibility to all elementary and middle schools that submit quality applications throughout California. The application is for new grantees as well as existing grant recipients who wish to increase funding. An ASES Program must integrate with the school day and other expanded learning opportunities while providing a safe physical and emotional environment, opportunities for relationship building, and promotion of active student engagement through the following required program elements:

1. An educational and literacy element in which tutoring or homework assistance is provided in one or more of the following areas:

  • Language arts
  • Mathematics
  • History and social science
  • Computer training
  • Science

2. An educational enrichment element,which may include, but is not limited to, the following:

  • Fine arts
  • Career Technical Education (CTE)
  • Recreation
  • Physical fitness
  • Prevention activities

For examples of such activities and programs, see page 10 of the Guidelines in Supporting Documents, below.

The ASES grantees shall develop and maintain documentation of the ASES Program Plan for a minimum of five years after the conclusion of the program. The Program Plan includes, but is not limited to, program goals, program content, and any other information requested by the CDE. The ASES Program Plan must be developed through a collaborative process that includes parents, youth, representatives of participating public school sites, governmental agencies, such as city and county parks and recreation departments, local law enforcement, community organizations, and the private sector. Current ASES grantees applying for an increase in funding or additional sites, are not required to submit a Program Plan as part of the RFA submission. The development, revision and submission of a Program Plan is required as part of the ASES grant renewal process. The Program Plan must be reviewed by the grantee every three years.

For information about Operational Requirements, Program Sites, and Staff, see pages 12 and 13 of the Guidelines in Supporting Documents, below.

GrantWatch ID#:

GrantWatch ID#: 175775

Estimated Total Program Funding:

$4,000,000

Estimated Size of Grant:

- Maximum of $133,169.40 for Elementary Schools
- Maximum of $177,559.20 for Middle Schools
- For larger-than-average-size schools, these amounts may be increased up to twice these limits:
- For elementary schools, multiply $113 by the number of students enrolled at a school that exceeds 600 up to a maximum of $266,338.80 per year.
- For middle/junior high schools, multiply $113 by the number of students enrolled at a school that exceeds 900 up to a maximum of $355,118.40 per year.

Term of Contract:

Applicants awarded an ASES grant will receive a three-year renewable grant awarded in one-year increments beginning on July 1, 2020, provided that the assurances and program requirements have been met, and the state budget is approved. Continuation of the grant after the initial three-year grant period is contingent upon meeting all of the administrative program requirements, including attendance, expenditure, and evaluation data reporting.

Applicants applying for a new ASES grant will be required to submit a Program Plan within six months of receiving a grant award for ASES funding.

Additional Eligibility Criteria:

Local educational agencies may apply for ASES programs at elementary and middle/junior high schools.

Nonprofit organizations may apply, but the local educational agency or the public agency must agree to act as the fiscal agent of the grant.

Schools serving a combination of students in middle/junior high and high school may provide an after school ASES program for students through ninth grade only. High schools serving ninth grade through twelfth grade only are not eligible for an ASES grant, not even a grant serving ninth grade only for a single high school site.

Entities eligible to apply for ASES funds through the Universal RFA include:
-School districts
-County offices of education
-California School for the Blind or for the Deaf
-Direct-funded charter schools
-City, county, or nonprofit organizations, but only as a Co-applicant with the approval of an LEA or multiple LEAs

Eligible entities may apply for this RFA if they are:
- Seeking funding as a new grantee
- Current grantees that are seeking to add a site to their grant
- Current grantees that are seeking to increase a current site’s funding to the legislative cap

Eligible entities may not apply for the Universal RFA if they are:
-Current grantees seeking to renew their grant
-High schools
-ASES Programs seeking before school, summer school funding
- Current 21st Century Community Learning Centers or ASES sites that have received a grant reduction in FY 2019-20 (that will be implemented in FY 2020–21) due to the agency not meeting the requirements of the grant in the prior RFA, are ineligible for an increase in funding through this RFA in FY 2020-21. This applies to the program type, or component, that has been reduced (After School Base, Before School Base, and Summer/Supplemental).

Pre-Application Information:

Applications are due by January 22, 2020, by 4:00 PM. The expected notification date is May 15, 2020.

Eligible applicants that would like to apply for a large-school adjustment should use the Large-School Adjustment form.

Grantees are required to reapply for their grant every three years through the ASES renewal application process: https://www.cde.ca.gov/ls/ex/asesrenewalcycles.asp.

Critical Dates:
- September 2019: RFA and supporting documents are posted CDE Funding Opportunities web page.
- January 22, 2020: Submission deadline for application in hard copy to the CDE by 4 p.m. No postmarks will be accepted.
- February 2020: Applicants are notified if they have been disqualified based on the CDE’s screening of applications and eligibility criteria.
- February 2020: The CDE reviews voluntary/involuntary grant reductions to determine available funding amounts.
- April 2020: Intent to Award (ITA) is posted on the CDE website (ITA is NOT the final funding list). The final funding list will be posted on the CDE website when all data are verified and appeals are decided.
- May 2020: The final funding list will be posted on the CDE website when all data are verified and appeals are decided.

The ASES Program requires a local match (cash or in-kind services) of one-third of the state grant amount from the school district, governmental agencies, community organizations, or the private sector for each dollar expended in grant funds (EC Section 8483.7[a][6]). Facilities or space usage may not fulfill more than 25 percent of the required local contribution (EC Section 8483.7[a][6]). State categorical funds for remedial education are not allowed to be used as a local match (EC Section 8483.7[b]).

Documents and application instructions: https://www.cde.ca.gov/fg/fo/r27/ases20rfa.asp

ASSIST Application Instructions: https://www.cde.ca.gov/fg/fo/r27/assist20instruc.asp

Program Plan Guide: https://www.cde.ca.gov/ls/ex/reportingandforms.asp

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

ASSIST Online Application: https://www3.cde.ca.gov/assist/index.aspx

All completed RFAs should be submitted to:

ASES Universal Grant Application
Expanded Learning Division
ASES Universal RFA
California Department of Education
1430 N Street, Suite 3400
Sacramento, CA 95814-5901

Expanded Learning Division
916-319-0923
expandedlearning@cde.ca.gov

URL for Full Text (RFP):

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